Support built for UQ clubs, by UQ students.
Free mentorship, governance advice, event support, and more. Delivered by UQIC in partnership with the student community, for any UQ club.
Get Started
Book a free session, request a Club Health Check, or get your new exec team set up for the semester ahead.
Advice & Support
Constitutional & rules advice, governance support, financial management, event planning, incorporation advice, and more.
Resources
Download templates, checklists, and guides built for UQ club executives.
The UQIC Club Support Initiative is a practitioner-grade program of governance, advisory, and capacity-building support for UQ clubs. We bring operational experience from running student sport at scale, deep governance expertise, and the institutional independence of a separately incorporated Queensland association. All services are free for UQU-affiliated clubs and societies.
All UQU-affiliated clubs access UQIC’s services free. Not affiliated with UQU? Become a UQIC partner club to access the full program.
Get Started
Advice & Support
Get Started
Three ways to start with UQIC. Book a free 30-minute session, request a Club Health Check, or get your new exec team set up for the semester. The same form below covers all three, choose what you need in the dropdown.
Free Photography for UQIC Partner Clubs
UQIC, partnered with Shaun Moon Photography, attends your event at no cost to your club. Whether it’s your Market Day stall, a club social, or an end-of-semester event, we’ll send a professional photographer.
What’s included
- UQIC, partnered with Shaun Moon Photography, attends your event at no cost to your club
- Edited photos delivered on Shaun Moon Photography’s digital gallery
- Available for Market Day, club socials, competitions, and promotional shoots
- Available to UQIC partner clubs only, subject to photographer availability and minimum notice period
Free Workshops for C&S Clubs
UQIC runs two practical workshops each semester, open to all UQ club executives and UQIC partner clubs. No experience required, just show up.
Build a Better Club Website
A hands-on workshop walking club executives through rebuilding or improving their club website from scratch. Covers platform selection (Squarespace, Wix, Google Sites), layout best practices, what content clubs actually need, and how to keep it updated without a dedicated tech person. Participants leave with a clear plan and a working draft.
AI Tools for Club Execs
A practical, jargon-free workshop showing club executives how to use AI tools to save time on the most common club admin tasks, drafting communications, writing grant applications, creating social media content, summarising meeting minutes, and building basic financial models. Covers free tools available right now with no technical setup required.
Request a Health Audit or Advisory Service
UQIC offers advisory services across constitutional compliance, governance, financial management, events, sponsorship, incorporation & OFT, and independent club advice. Select the area you need help with and submit a request, our team will match you with the right person.
Report an Incident or Conduct Issue
If your club is dealing with a member conduct issue, internal dispute, or an incident you’re not sure how to handle, UQIC can help. Submit a confidential report below and a member of our team will be in touch to discuss next steps. You will not be judged and we’re not here to escalate, we’re here to help you resolve it correctly.
Connect with a Mentor
Browse our mentor directory and reach out directly. Every mentor has a UQIC email address, just send them a message with your question. Filter by area of expertise to find the right person.
Bradley Plant
President & General Manager, UQIC · 10+ years student governance & club leadership
bradley@uqic.com.auNatasha Brettell
Former UQU Councillor & Board Director · Multi-club founder and executive
natasha@uqic.com.auGet Support
Not sure which service you need? Fill in the form below and we’ll point you in the right direction.
Resources
Free templates and guides for UQ club executives. More added each semester.
AGM Run Sheet
Editable Word template for running a compliant AGM, standing orders, motions, and minute structure.
DownloadAGM Minutes Template
Drop-in minutes structure for your Annual General Meeting, aligned to UQU and OFT requirements.
DownloadAGM Checklist (Incorporated Associations)
Compliance checklist for incorporated clubs, covering OFT obligations, notice periods, quorum, and post-AGM lodgements.
DownloadCommittee Meeting Minutes Template
Standard committee meeting minutes format aligned to UQU Standing Orders. Drop-in and use immediately.
DownloadConstitutional Amendment Guide
Step-by-step OFT lodgement process for special resolutions, from drafting to certification.
DownloadCommittee Handover Checklist
What to hand over and how, covers files, accounts, contacts, and institutional knowledge.
DownloadGrievance & Conflict Resolution Guide
Step-by-step framework for handling member grievances, committee disputes, and conduct issues fairly and confidentially.
DownloadClub Budget Template
Basic annual budget structure for C&S clubs, income, expenses, and reserve allocation.
Coming SoonEvent Risk Assessment Template
UQU-compliant event risk checklist covering hazards, controls, and on-the-day response.
Coming SoonEGM Guide
Step-by-step guide to calling and running an Extraordinary General Meeting validly.
Coming SoonEvent Safety Checklist
WHS basics for club events, one-page checklist covering risk, first aid, and emergency procedures.
Coming SoonBecome a Partner Club
Not affiliated with UQU? UQIC partner clubs get access to the full suite of UQIC support services, mentorship, advisory, photography, workshops, and more. Partnering with UQIC is free and takes less than five minutes to apply.