Support built for UQ clubs, by UQ students.
Free mentorship, governance advice, event support, and more. Delivered by UQIC in partnership with the student community, for any UQ club.
Get Started
Book a free session, request a Club Health Check, or get your new exec team set up for the semester ahead.
Advice & Support
Constitutional & rules advice, governance support, financial management, event planning, incorporation advice, and more.
Resources
Download templates, checklists, and guides built for UQ club executives.
The UQIC Club Support Initiative is a practitioner-grade program of governance, advisory, and capacity-building support for UQ clubs. We bring operational experience from running student sport at scale, deep governance expertise, and the institutional independence of a separately incorporated Queensland association. All services are free for UQU-affiliated clubs and societies.
All UQU-affiliated clubs access UQIC’s services free. Not affiliated with UQU? Become a UQIC partner club to access the full program.
Advice & Support
Request Support
Pick what you need and a form will pop up. Everything here is free for UQU-affiliated clubs and societies. Not sure which one? Start with Get Started and we will point you the right way.
Free Workshops for C&S Clubs
UQIC runs two practical workshops each semester, open to all UQ club executives and UQIC partner clubs. No experience required, just show up.
Build a Better Club Website
A hands-on workshop walking club executives through rebuilding or improving their club website from scratch. Covers platform selection (Squarespace, Wix, Google Sites), layout best practices, what content clubs actually need, and how to keep it updated without a dedicated tech person. Participants leave with a clear plan and a working draft.
AI Tools for Club Execs
A practical, jargon-free workshop showing club executives how to use AI tools to save time on the most common club admin tasks: drafting communications, writing grant applications, creating social media content, summarising meeting minutes, and building basic financial models. Covers free tools available right now with no technical setup required.
Connect with a Mentor
Browse our mentor directory and reach out directly. Every mentor has a UQIC email address, just send them a message with your question. Filter by area of expertise to find the right person.
Bradley Plant
President & General Manager, UQIC · 10+ years student governance & club leadership
clubs@uqic.com.au
Natasha Brettell
Former UQU Councillor & Board Director · Multi-club founder and executive
clubs@uqic.com.au
Tristan Murdoch
Former SASS President · Club events, treasury & a career in event management
clubs@uqic.com.au
Chelsea Wray-Brown
Multi-club marketing & events leader · Media, marketing & professional events
clubs@uqic.com.au
Jaafar Jabur
Former UQU President · Clubs & Societies, governance & financial oversight
clubs@uqic.com.au
Resources
Free templates and guides for UQ club executives. More added each semester.
AGM Run Sheet
Printable guide for running a compliant AGM, standing orders, motions, and minute structure.
DownloadAGM Minutes Template
Drop-in minutes structure for your Annual General Meeting, aligned to UQU and OFT requirements.
DownloadAGM Checklist (Incorporated Associations)
Compliance checklist for incorporated clubs, covering OFT obligations, notice periods, quorum, and post-AGM lodgements.
DownloadCommittee Meeting Minutes Template
Standard committee meeting minutes format aligned to UQU Standing Orders. Drop-in and use immediately.
DownloadConstitutional Amendment Guide
Step-by-step OFT lodgement process for special resolutions, from drafting to certification.
DownloadCommittee Handover Checklist
What to hand over and how, covers files, accounts, contacts, and institutional knowledge.
DownloadGrievance & Conflict Resolution Guide
Step-by-step framework for handling member grievances, committee disputes, and conduct issues fairly and confidentially.
DownloadClub Event Budget Template
Plan and track a single event, income, expenses, and the running balance for one activity.
DownloadClub Annual Budget Template
Whole-year budget structure for C&S clubs, income, expenses, and reserve allocation across the year.
DownloadEvent Risk Assessment Template
UQU-compliant event risk checklist covering hazards, controls, and on-the-day response.
Coming SoonEGM Guide
Step-by-step guide to calling and running an Extraordinary General Meeting validly.
Coming SoonEvent Safety Checklist
WHS basics for club events, one-page checklist covering risk, first aid, and emergency procedures.
Coming Soon